Title:  Reception & Physical Security Coordinator

At Chain IQ, your ideas move fast.

Chain IQ is a global AI-driven Procurement Service Partner, headquartered in Baar, Switzerland, with operations across main centers and 16 offices worldwide. We provide tailored, end-to-end procurement solutions that enable transformation, drive scalability, and deliver substantial reductions in our clients' indirect spend. Our culture is built on innovation, entrepreneurship, ownership, and impact. Here, your voice matters - bold thinking is encouraged, and action follows ambition.

Join our team

It is an exciting time at Chain IQ and our team in Bucharest is looking for a Reception & Physical Security Coordinator.

Chain IQ generate value far beyond cost reduction. We transform our client’s indirect procurement towards a world-class, resilient, ethical and digitalized end-to-end function. We promote a culture of collaboration and shared excellence while encouraging an open and honest exchange of ideas. We offer the potential for significant corporate growth and career development.

Our ambition is to strengthen the existing highly experienced team to provide the best in industry support to our growing client base.

Role Purpose

The primary purpose is to deliver value-add services both internal and to our clients in a structured, professional and consistent manner.

Responsibilities

We are currently seeking a Reception & Physical Security Coordinator to join our team. The person needs to be a dynamic, highly client-focused individual with proven experience within office management activities, phisical security or administrative fields and interal audit.

Main responsibilities will include:

1. Reception & Administrative Support
• Welcome and assist visitors and employees professionally.
• Manage physical access to the building in line with internal security policies.
• Coordinate mail, deliveries, and general front desk duties.
2. Physical Security & ODC Compliance
• Monitor access to ODC-designated areas.
• Collaborate with security and facility teams to ensure compliance with physical security standards.
• Maintain and enforce internal procedures related to secure zones.
3. Audit & Reporting
• Prepare and submit recurrent compliance reports and evidence.
• Maintain organized documentation for internal and external audits.
• Support audit readiness and respond to audit-related queries.
4. Communication & Coordination
• Serve as the primary contact for the ODC Manager.
• Coordinate with internal departments (HR, IT, Facility) to implement ODC requirements.
• Participate in regular compliance meetings and updates.

Requirements

Skills & Competencies

• Minimum 2 years of experience in reception, administration, or physical security roles.
• Basic understanding of audit and compliance processes.
• Strong organizational and communication skills.
• High attention to detail and discretion.
• Proficiency in MS Office (Excel, Outlook, Word).
• Advanced English language skills.

Education

• High school diploma or university degree.
• Certifications in security or administrative fields are a plus.

Join a truly global team.

We offer a dynamic and international environment where high performance meets real purpose. We're proud to be Great Place to Work-certified and even prouder of the people who make that possible. Let’s shape the future of procurement - together.

Chain IQ – Create. Lead. Make an impact.

Information for agencies: Applications sent or uploaded by placement agencies or similar are not desired, will therefore not be considered and will be deleted.