Title:  HR Payroll & Admin

About Chain IQ

Chain IQ is an Independent Global Indirect Procurement company providing strategic, tactical, and operational procurement services. Headquartered in Zurich, Switzerland Chain IQ operates from 6 main centers and 14 offices worldwide.

Our team of experts work to transform procurement within an organization utilizing our market knowledge and insights supported by innovative technology to drive procurement efficiencies. 

We apply the latest risk, sustainability, and social responsibility practices to strengthen procurement resilience. Chain IQ’s approach to ESG supports ethical operations, business standards and bio-diversity whilst minimizing environmental impact.

About the Role:

We are looking for a detail-oriented and reliable HR Admin & Payroll Specialist to join our team in Bucharest, Romania. In this role, you will support the HR Business Partner (HRBP) with a variety of administrative and operational HR tasks, including Payrol activities.

Key Responsibilities:

• Support the HRBP in day-to-day HR operations and employee lifecycle processes

• Assist with payroll input and coordination in collaboration with external payroll providers

• Prepare and manage employment documents such as contracts, amendments, and confirmations

• Maintain accurate and up-to-date employee records and HR systems

• Handle employee queries related to HR policies, payroll, benefits, and processes

• Support HR reporting and data analysis

• Contribute to process improvements and ensure compliance with internal guidelines and local labor law

• Assist in onboarding/offboarding processes and administrative coordination

Requirements:

• Previous experience in an HR support or HR admin role, ideally with exposure to payroll

• Solid understanding of HR processes

• Proficient in Microsoft Office and HRIS tools (experience with SuccessFactors is a plus)

• Strong organizational skills and attention to detail

• Proactive mindset, hands-on, and able to handle multiple tasks in a fast-paced environment

• Excellent communication skills in English (mandatory); other languages (e.g., German) are a plus

We are Great Place To Work® certified in Switzerland, the United States, the United Kingdom, Singapore, Romania, Poland and China.

We proudly offer a first-class benefits package to all employees, so come and join Chain IQ and become part of an innovative, inspiring, and high-performing team of entrepreneurs, who are globally connected and locally anchored.

Please let us know if you require any assistance during the recruitment process so that we can work with you to meet your needs.

Furthermore, please be advised that if you submit an application to us for this position, your application and personal details will be processed in accordance with our Data Privacy Notice for Job Candidates.

Important notice to Employment Businesses/Agencies:

CHAIN IQ does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact our CHAIN IQ recruitment team to obtain prior written authorisation before referring any candidates. In the absence of such written authorisation being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of CHAIN IQ. CHAIN IQ shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies in respect of the vacancies posted on this site